Executive Staff Assistant, AVP of Development
Deadline: 12-29-2022
Job No.: 831081
Department: University Advancement
Type: Administrative Professional
Salary Range: Negotiable
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Description
Provides support for the Associate Vice President for Development (AVPD), including managing the AVPD’s calendar, reconciling expenses, and fundraising and stewardship support. This position requires an organized, experienced, flexible, and enthusiastic professional who possesses strong communication and customer service skills, is adept at preparing reports, has a strong attention to detail, can independently prioritize tasks that require immediate attention, and can maintain highly confidential information.
Characteristic Duties and Responsibilities:
Administrative Support:
- Manages the AVPD calendar in alignment with strategic priorities; collects briefing and meeting materials
- Drafts correspondence and presentation materials
- Interact with external constituents (donors and prospects) with high degree of professionalism, integrity, and customer service
- Keeps confidential files
- Assists in planning logistics and agendas for meetings and events
- Makes travel arrangements and manages conference registrations; reconciles travel reimbursements
- Manages and reconciles expenses for the AVPD in alignment with MSU policies
Development Support:
- Schedules donor and prospect meetings on behalf of the AVPD
- Tracks follow up from donor meetings including entering contact reports, coordinating with development officers on post-meeting correspondence, and delegation of action steps
- Collects and drafts briefing and donor meeting materials for the AVPD in collaboration with development teams
- Pulls development and portfolio reports for the AVPD’s review and analysis
- Forecast, monitor and analyze team member reports and unit fundraising activity. Takes a proactive approach working with the AVPD and to ensure objectives and strategic plans are met
Impact on Programs/Services/Operations:
Errors in the dissemination of information to the public or within the University could cause reputational damage and be a serious inconvenience to other people both within and outside the University and have an adverse impact in the development of support and goodwill for the University.
Qualifications
Knowledge normally acquired through a high school education with course work in word processing, and English composition including grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining accounts, word processing, spreadsheets, database usage, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.
Desired Qualifications
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business or Public Administration; a minimum of five year of related and progressively more responsible or expansive University work experience in confidential office protocol, calendaring; knowledge of the University structure, policies and procedures, graphic design experience, database familiarity; or an equivalent combination of education and experience. CONFIDENTIALITY and discretion is imperative. The ability to demonstrate leadership among staff assistants and provide outstanding customer service is required. Excellent written communication skills, attention to detail, organizational skills, and the ability to multi-task is necessary.
Additional Requirements
- A valid vehicle’s operator’s license is required
- Other skills and/or physical abilities required to perform duties of the position
- This position requires knowledge of basic personal computer terminology and operations, and the ability to use e-mail and the internet
How to apply
If you have any questions regarding this position, please contact Patricia Karam, Director of Recruitment at karampat@msu.edu.
All candidates must submit an application, resume and cover letter through the Michigan State University Human Resources web-based system, the URL for this website is careers.msu.edu. Please indicate the position number when submitting your application.
Screening of applicants will continue until the position is filled.
MSU is an affirmative action, equal opportunity employer.
MSU is committed to achieving excellence through a diverse workforce and inclusive culture that encourages all people to reach their full potential. The University actively encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.